✨AI builds your report templates in seconds

Digital protocols, handovers and inspections

Capture on site, add photos, sign digitally — Former generates the finished PDF automatically and archives it on the object. No more paper, loose sheets and WhatsApp.

Start for freeStart for free
See how it works
See how it works

GDPR-compliant

Hosted in Germany

Tamper-evident

Records sealed with a checksum chain

Offline-ready

Works without a connection

Apartment handover
Publish

1. General information

Object

e.g. Apartment 12A

Date

DD.MM.YYYY

2. Inspection

All windows checked?

YesNo

Condition of walls

3. Documentation

Photos

Built for teams in real estate, construction, trades and facility management

Property ManagementDevelopersFacility ManagementTrades & ServiceHousing IndustryInspection BodiesField Service
How it works

From blank page to finished report

One flow for handovers, inspections, checklists and service reports — from template to archived PDF.

  1. 01

    Pick a template

    Start from a ready-made template — or let the AI build one.

  2. 02

    Capture on site

    Fill out the report on your phone or tablet — fully offline too.

  3. 03

    Add photos

    Document defects and conditions right on the object.

  4. 04

    Sign digitally

    Everyone involved signs directly on the device.

  5. 05

    Get the PDF automatically

    Former generates the branded report by itself.

  6. 06

    Archive permanently

    Every report stays tamper-evident on the object.

Replace paper with digital workflowsthat bring handovers, maintenance logs and checklists together in one place.

Made for field teams replacing paper for good.

#PropertyManagement#Inspection#PropertyDeveloper#FacilityManagement
Inspection signed
New template
Site walkthrough
Photo added
Inspection
Signed
GPS captured
GPS location
PDF created
QR scan
Approval
Voice note
Take photo
Inspection
Report sent
PDF ready
Offline ready
New template
Site walkthrough
Photo added
Inspection
Signed
GPS location
GPS location
QR scanned
QR scan
Approval
Voice note
Voice note
Inspection
Audit log
PDF ready
App interface

Inspections built for real field work. Clear protocols, simple workflows, and automatic reports keep every job moving — on any device.

Protocols & Inspections

Protocols, handovers and inspections — documented and done.

Former brings clarity to field service — with digital protocols, inspections and a complete, gap-free history on every object.

Protocols built your way

Paper records are too rigid — one lost sheet and the whole history is gone. With Former you build templates that match your exact process.

Acceptance report · Apartment handover

Fields

Text
Photo
Signature
QR code

Room

Condition

GoodDefect
Drop field here
Conditional logic
Repeatable sections
Offline capture
Site walkthrough
Inspection
Approval
Voice note

App for the field

A clear view that shows exactly the protocols and checklists that match the current object and job.

Today's jobs

Tuesday, Nov 25

15%Progress
07:30
Site walkthrough
15 minutes
09:00
Heating maintenance
Done
16:15
Stairwell inspectionIn progress
09:45
Photo upload5 minutes

Object history

Every report, photo and signature stays tied to the object — tamper-evident, nothing gets lost.

View historyView history

*Everything stays permanently traceable on the object.

Object history

Apartment A12 · Wohnpark Nord

Apartment handover completed

Mar 12 · Sofia B.

Water damage reported

Mar 14 · 3 photos

Repair commissioned

Mar 15 · Task #218

Follow-up check completed

Mar 28 · signed

Report_A12.pdf created
Task completed

Repair for apartment A12 completed

For every field team

From handover protocols to service reports —built for work on site

For property managers handling apartment handovers, defect reports and move-outs.

14

handovers per week

And for every other field-service job

#trades#technicians#maintenance#hospitality#surveyors#fieldservice

What teams get done with Former

This is what Former is built for — in the field, every day.

You?

Built for teams in the field

Real Estate

Defects captured on the spot

Handovers and acceptance inspections documented digitally — photos and signatures included.

Construction

Acceptances completed on site

All reports, photos and signatures instantly digital — cleanly documented with timestamps.

Trades & Service

Reports done before you drive off

Create service reports on mobile and send them straight to the customer as a PDF.

Facility Management

Every check fully documented

Capture inspections and checklists digitally — with a complete history on every object.

Field Service

Offline. Anywhere. Reliable.

Capture all data even without internet and sync it automatically later.

Less paper,more time
Documentedend to end
All data securein the cloud
Mobile, offlineand flexible
PDFs & reportsat the push of a button
Smarter reports, less busywork

AI that worksinside your reports

Former handles the legwork — it builds templates, polishes reports and summarizes them automatically.

Former AI

“Create an apartment handover template with a defects list.”

Generated

Rooms & condition
Defects list
Photo upload
Signature

Generate templates

Build complete report templates from a single prompt.

Improve reports

Polishes and completes reports straight from the field.

Voice to report

Turns voice notes into clean, ready reports.

Smart search

Find any inspection using plain language.

Illustrative quotes — how Former should feel in daily use. Original testimonials will follow once customers approve them.

Former completely replaced our paper handover binders.

HV

Property manager

Housing industry

The object history makes sure nothing gets lost between the site and the office.

FM

Facility manager

Building operations

Every record finally lives in one place. No more lost paperwork.

BL

Operations manager

Service company

Reports that used to take a day are now signed on site in minutes.

WL

Maintenance lead

Plant engineering

My technicians fill out reports offline — the PDF sends itself.

SL

Service manager

Customer service

Setup took one afternoon, and the whole team was on board right away.

PK

Project coordinator

Construction projects

The first field-service tool that doesn't overwhelm my team.

BL

Site manager

Construction

Audit logs and signatures make our compliance so much easier.

QM

Quality manager

Inspection body

The paper binder across all our apartments is history — every record lives digitally on the object.

IV

Head of property management

Property management

Common Questions

Frequently asked questions

Didn't find your answer?

Contact us
Contact us
As many as your plan includes — from the free plan with one template up to unlimited templates on the Business plan. Every template is freely structured — for handovers, inspections, checklists and service reports.
Yes. Reports you've opened or preloaded via your worklist work fully offline — entries are stored locally and sync automatically once you're back online.
Every report is encrypted in transit, sealed on completion and protected against later changes by a checksum chain — with a full audit log and EU hosting.
Yes. Former turns every completed report into a branded PDF and notifies your team instantly.
Yes. Former offers a free plan with no credit card required. Paid plans start at €39/month.
Digital Protocols, Handovers & Inspections | Former